Pennsylvania Wage Statement Rules
Pennsylvania Pay Stub Generator
Pennsylvania requires a pay stub every payday, on a wage schedule paid at least semi-monthly, identifying the employee and their pay details.
Pay stub requirements in Pennsylvania
Pennsylvania's Wage Payment and Collection Law (WPCL) requires employers to pay wages on a regular schedule — at least semi-monthly — and to notify employees of the time, place, and rate of pay. In practice, this notice obligation is satisfied through a pay stub issued every payday.
Pay stubs in Pennsylvania typically identify the employee by name, the last 4 digits of their Social Security number, and their address, alongside the pay period's earnings and deductions.
Unlike California, New York, or Illinois, Pennsylvania's WPCL doesn't set out a single itemized checklist with a specific per-violation dollar penalty for stub content — enforcement instead runs through the law's broader wage-claim and liquidated-damages provisions when an employer fails to pay wages properly.
Reference: Pennsylvania Wage Payment and Collection Law. This is general educational information, not legal or payroll-compliance advice — confirm current Pennsylvania requirements before relying on this for payroll.
What must be on a Pennsylvania pay stub
- Employee's name
- Last 4 digits of Social Security number
- Employee's address
- Rate of pay and time/place of payment (employer notice obligation under the WPCL)
Penalty for non-compliance: Enforced under the Wage Payment and Collection Law's general wage-claim remedies rather than a fixed per-stub penalty schedule
How to create your Pennsylvania pay stub
- 1. Open the iRunDocs pay stub generator with Pennsylvania pre-selected.
- 2. Enter company, employee, and pay period details — taxes and deductions calculate automatically.
- 3. Choose from 6 professional templates and preview the result live.
- 4. Download your finished PDF pay stub, ready to use.
Frequently asked questions
Does Pennsylvania require a pay stub every payday?
Yes. The Wage Payment and Collection Law requires employers to pay on a regular schedule — at least semi-monthly — and to give notice of pay rate, time, and place, which is satisfied through a pay stub each payday.
What must be on a Pennsylvania pay stub?
Typically the employee's name, the last 4 digits of their Social Security number, their address, and the pay period's earnings and deductions.
How often must Pennsylvania employees be paid?
At least semi-monthly, under the Wage Payment and Collection Law.
Pay stub requirements in other states
iRunDocs provides document tools and educational information. It is not a law firm or payroll compliance service and does not provide legal or tax advice.