New York Wage Statement Rules
New York Pay Stub Generator
New York's Wage Theft Prevention Act requires a wage statement with every payday, no matter how the employee is paid, covering pay rate, hours, and every deduction.
Pay stub requirements in New York
New York's Wage Theft Prevention Act requires every employer to furnish a wage statement each payday, whether the employee is paid by cash, check, or direct deposit. The required detail is extensive — it goes beyond gross/net pay to include the employer's exact legal name, any DBA names, and the address and phone number of its main office.
Employers must also disclose the specific basis of pay (hourly, salary, shift, commission, etc.) and any allowances claimed toward minimum wage, such as tip credits or meal and lodging deductions.
New York's penalty structure is designed to compound: because it accrues per day, a wage statement problem that goes uncorrected for even a few weeks can expose an employer to real financial exposure, separate from any unpaid-wages claim.
Reference: New York Wage Theft Prevention Act. This is general educational information, not legal or payroll-compliance advice — confirm current New York requirements before relying on this for payroll.
What must be on a New York pay stub
- The dates of work covered by the payment
- Rate(s) of pay, including the overtime rate if it applies
- How the employee is paid (hourly, shift, day, week, salary, commission, etc.)
- Gross wages
- Deductions
- Net wages
- The employer's official legal name and any other operating (DBA) names
- The address and phone number of the employer's main office or principal location
- Allowances claimed as part of the minimum wage, such as tips, meals, and lodging
Penalty for non-compliance: Up to $250 per day, per employee, for missing or incomplete wage statements — capped at $5,000 per employee in a private lawsuit (unless all wages owed were otherwise paid)
How to create your New York pay stub
- 1. Open the iRunDocs pay stub generator with New York pre-selected.
- 2. Enter company, employee, and pay period details — taxes and deductions calculate automatically.
- 3. Choose from 6 professional templates and preview the result live.
- 4. Download your finished PDF pay stub, ready to use.
Frequently asked questions
Does New York require a pay stub every payday?
Yes. Under the Wage Theft Prevention Act, employers must provide a wage statement every payday regardless of how the employee is paid — cash, check, or direct deposit.
What information must a New York pay stub include?
Dates worked, rate(s) of pay including overtime, how the employee is paid, gross and net wages, deductions, the employer's legal and DBA names, the address/phone of its main office, and any minimum-wage allowances like tips or meals.
What's the penalty for a missing New York pay stub?
Up to $250 per day per employee, capped at $5,000 per employee in a private lawsuit, unless the employee was otherwise paid all wages required by law.
Pay stub requirements in other states
iRunDocs provides document tools and educational information. It is not a law firm or payroll compliance service and does not provide legal or tax advice.