Bill of Sale Generator: Create a printable PDF online

What is a general bill of sale?

A general bill of sale is a written record of a private sale for personal property. It identifies the seller and buyer, describes what was sold, states the price and date, and often includes an as-is statement. People use it for equipment, furniture, electronics, animals, tools, collectibles, and other non-titled property.

It is proof of the transaction for both parties and can help with tax records, warranty questions, pickup or delivery disputes, and later proof of what was agreed.

Bill of sale generator - create a printable PDF

A bill of sale generator collects party names, property description, serial numbers when relevant, price, condition notes, and signatures into a clean PDF. That is more reliable than a handwritten note when the buyer, seller, or recordkeeper needs clear documentation.

Use this general bill of sale for personal property. If you are selling a car, truck, motorcycle, trailer, boat, or anything with a title or VIN, use the iRunDocs vehicle bill of sale generator instead so the document includes vehicle-specific fields.

Vehicle bill of sale vs personal property bill of sale

Vehicle bills of sale usually need year, make, model, VIN, odometer reading, title details, and state DMV considerations. General bills of sale cover non-vehicle property with a description, condition, and serial numbers if any. Use the vehicle generator for cars, trucks, motorcycles, and trailers; use the general generator for equipment and personal property.

Signatures, notary, and records

Most simple personal property bills of sale are signed by the buyer and seller and kept with their records. A notary is usually optional unless a buyer, seller, lender, agency, or state rule specifically requires one.

For titled vehicles, DMV rules are different. Always complete the signed title steps your state requires - a general bill of sale alone rarely transfers ownership of a titled vehicle.