Employment & HR5 min readFebruary 22, 2026
Employer Paystub Requirements: Stay Compliant
Employers: do you know your paystub requirements? Here's what the law says.
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Employer Paystub Requirements
Most states require employers to provide paystubs to employees.
Federal vs. State Requirements
No federal law requires paystubs, but the FLSA requires wage records.
States requiring paystubs: Most states have requirements—check your state laws.
Required Information (Typical)
Employee Data - Name - Last 4 of SSN or employee ID - Pay period dates
Earnings - Gross wages - Overtime pay - Bonuses - Commissions
Deductions - Federal tax - State tax - Social Security - Medicare - Insurance - Retirement
Net Pay - Take-home amount - Payment method - YTD totals
Delivery Methods
- Paper stubs
- Electronic (with consent)
- Online portal access
Recordkeeping
Keep pay records for: - 3 years (FLSA) - Longer for tax purposes - Check state requirements
Common Mistakes
- 1Missing deduction details
- 2Incorrect tax calculations
- 3Wrong pay periods
- 4Missing YTD info
- 5Late delivery
Create Paystubs
Generate compliant paystubs for your employees.
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